Administrative Receptionist- Dubai, UAE

About the job:

• Greet and welcome guests as soon as they arrive at the office
• Determine nature and purpose of visitors arriving, direct or escort visitors to appropriate person and office
• Operate multi-line telephone system to answer, screen and forward calls, provide information, and take messages
• Ensure the reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Provide basic and accurate information in-person and via phone/email regarding a business setup and business centre industries
• Receive, sort and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook)
• Order front office supplies and keep inventory of stock
• Update calendars and schedule meetings
• Book meeting rooms within a business centre and make sure that the rooms are tidy and with updated stationery after each meeting
• Provide administrative support to the management
• Perform other clerical receptionist duties such as filing, photocopying, and MOM recording

Requirements:

• Proven work experience as a Receptionist, Front Office Representative or similar role
• Excellent oral and written communication skills
• Basic computer skills – Microsoft Office, internet navigation
• Excellent and courteous follow-up and empathy for clients and staff
• Hands-on experience with office equipment (e.g. printers)
• Professional attitude and presentable appearance
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks

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