Administrative Receptionist- Dubai, UAE

  • dereena
  • June 22, 2022

About the job:

  • Greet and welcome guests as soon as they arrive at the office
  • Determine nature and purpose of visitors arriving, direct or escort visitors to appropriate person and office
  • Operate multi-line telephone system to answer, screen and forward calls, provide information, and take messages
  • Ensure the reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
  • Provide basic and accurate information in-person and via phone/email regarding a business setup and business centre industries
  • Receive, sort and distribute daily mail/deliveries
  • Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook)
  • Order front office supplies and keep inventory of stock
  • Update calendars and schedule meetings
  • Book meeting rooms within a business centre and make sure that the rooms are tidy and with updated stationery after each meeting
  • Provide administrative support to the management
  • Perform other clerical receptionist duties such as filing, photocopying, and MOM recording

Requirements:

  • Proven work experience as a Receptionist, Front Office Representative or similar role
  • Excellent oral and written communication skills
  • Basic computer skills – Microsoft Office, internet navigation
  • Excellent and courteous follow-up and empathy for clients and staff
  • Hands-on experience with office equipment (e.g. printers)
  • Professional attitude and presentable appearance
  • Ability to be resourceful and proactive when issues arise
  • Excellent organizational skills
  • Multitasking and time-management skills, with the ability to prioritize tasks

About the author

dereena

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